Information for new starters

This page explains some detail about what you'll need to do during the on-boarding process at Barnsley Hospital.

Please ensure that you action all new starter paperwork which will have already been emailed to you prior to your start date, especially your Payroll Forms, to avoid any delay in salary payments.

If you need to contact the recruitment team, you can call them on 01226 432721 or 01226 435388, or email them at barnsley.recruitment@nhs.net.

What you need to do on, or before, your first day

Employment Contract

You will have already received a copy of your contract via email and NHS Jobs. Please ensure that you have actioned the acceptance of your contract on the NHS Jobs Website.

Payroll Forms

(New Starter Notification, Pension Auto Enrolment Questionnaire for New Starters, HM Revenue & Customs Starter Checklist).

Please ensure that these forms are completed in full and checked and signed by your Line Manager where applicable.

PLEASE NOTE: Completed Payroll Forms can only be accepted during our HR Reception opening hours, which are Mondays to Wednesday 8:30am – 4:30pm in the Education Centre. This is on an appointment basis, the details of which will be sent to your line manager. Please make returning the forms a priority, to avoid any delay in salary payments.

Should you have any queries regarding the forms, the Payroll Team may be contacted on: (01226) 433933, 433942, 433945 or 433943.

Trust Identification/Access ID Badge

This will be issued at your HR New Starter Appointment in the Education Centre. Your manager will have completed an electronic form (eForm) prior to your start date, which will enable us to produce an ID Badge in our HR Reception.

If we have not received the electronic form from your Manager, this may delay you receiving your ID Badge, as a further appointment will need to be made – However we will endeavour to ensure your Badge is issued as quickly as possible to your start date, as this badge is required for your appointment with IT.

IT Appointment

You will need to make an appointment with the IT Team to obtain your NHS login details and NHS email address – Ext 2771. Again, please note: you will need to take your Trust Identification/Access ID Badge to the appointment.

Existing NHS Smartcard

You may already have a Smartcard if you have worked elsewhere in the NHS. If you have advised the HR Recruitment Officer of this, we will have “Associated” the card which means you may go ahead and continue to use it at this site.

If you have never had an NHS Smartcard

Once you have been to your IT appointment and received your NHS email address and login details, please telephone HR on 432721 or 435388 to make a telephone appointment to go through the process of setting up your Virtual Smartcard. A “Virtual Smartcard” means a physical card will not be issued, it is simply a password which will enable you to access various IT systems.

PLEASE NOTE: Virtual Smartcards can only be set up over the telephone. If you need a physical smartcard this can be issued by HR reception

Applicant Access to ESR

A new Applicant Dashboard has been created in ESR, candidates are able to update personal information, check their details for accuracy before commencing employment, there is also some e-learning that can be completed prior to commencing on day 1.

How to create an ESR account:

Visit https://my.esr.nhs.uk and select Forgotten | Request Username/Password | Unlock Account
Enter your email address and DOB and select ‘Submit’ – This should show a confirmation notice that an email has been sent to you
Open your email and select ‘reset your password’. Your username is also confirmed in the email, you will need to make a note of this as you will need it to login
Enter your username and then create a password – Your password will need to be 8 characters in length but must not include any repeating characters
If you have any problems navigating this process, please contact the HR Recruitment Team

A screenshot of the ESR dashboard for new starters